PARROT HEAD CLUB
ARTICLE I - NAME
The name of this organization shall be officially known as the Delaware Seashore Parrot Head Club and shall be hereinafter referred to as "Club".
ARTICLE II - MISSION STATEMENT
The purpose of the Club is to join together people of similar interests to participate in a variety of environmental and community services, and to provide a variety of social activities for the membership.
ARTICLE III - MEMBERSHIP
A. Individual (annual rate of $20.00)
B. Couple (annual rate of $30.00)
C. Parakeet (age 17 and under) (annual rate of $10.00)
Honorary (dues waived in lieu of
contributions to the Club)
ARTICLE IV - BOARD OF DIRECTORS
OF THE BOARD:
2. DUTIES OF OFFICERS:
A. The President: The President will preside over all meetings, and be responsible for all duties, which normally pertain to the office. The president will be granted the powers that are commonly associated with the office such as the authority to call special meetings and the power to appoint various committees, etc. The President shall also be the designated contact person between the Club and Parrot Heads in Paradise.
B. The Vice-President: The Vice-President shall assist the president and will take over the President’s duties if the president is not in attendance at meetings or Club functions. The Vice-President shall be in charge of coordinating any committees that are formed and keep the President informed on committee affairs. The Vice-President will also be the chairperson for “Boat Drinks Bacchanal”, the annual club fundraiser. The Vice-President will also be in charge of coordinating all club events and social activities. He/she will work with the Board in planning all club functions and community service activities. The Vice-President will also be in charge of notifying the local media of all Club events and functions.
C. The Secretary: The Secretary shall take the minutes for all general and Board of Directors meetings. The Secretary will also be in charge of summarizing the topics discussed and decisions made and sending a quarterly newsletter (at a minimum) and email notifications as needed to provide timely information about news, events, and activities, to all members in good standing. He/She will assist in maintaining the membership list, website, and other social media outlets.
D. The Treasurer: The Treasurer will be responsible and held accountable for all club funds and bank accounts. Because we are a 501(c)3, the treasurer is responsible for writing and detailed annual budget and submitting all required tax paperwork. It is the duty of the treasurer to be able to provide updates to the membership at its monthly meetings if requested and prepare a report for the newsletter. The Treasurer shall also submit his/her books and records for audit when requested by the Board. The Treasurer must obtain approval from at least two members of the Board of Directors before a check is written for any amount over $200.00.
E. Membership/Welcoming Director: Will be responsible for welcoming all new members with a welcome email and/or note and new membership card. He/She will also greet new and prospective new members at meetings and social events. He/she is responsible for sending out membership cards and making sure the membership list is up-to-date.
F. Community Service Director: He/She will be responsible for organizing all the environmental and community service projects. He/She will be at the coordinated activities or make sure there is a representative present to maintain the sign-in sheet and coordinate the members. He/She will coordinate with the proper state and local officials and/or organizations for each project.
G. Directors At Large: The Directors at Large shall represent the interests of the Club in general and assist in any way deemed necessary by the Board.
ARTICLE V – ELECTIONS
OF BOARD OF DIRECTORS:
FOR ELECTION TO THE BOARD OF DIRECTORS:
ARTICLE VI - MEETINGS
1. GENERAL MEMBERSHIP MEETINGS
A. General meetings of the membership will be held once a month at a date and time designated by the Board.
(10) percent of the membership in good standing, taken to the next whole
number, shall constitute a quorum for the transactions of business at any
meeting provided a minimum of three (3) members of the Board of Directors are
2. BOARD OF DIRECTORS MEETINGS
of Directors meetings may be called at any time by the President. A simple
majority of the Board is required to conduct business, providing the President
or Vice-President is present.
3. DUTIES OF THE BOARD
A. It shall be the duty of the Board to execute the policies and purposes of the Club, as may be expressed in the Articles of Incorporation and these By-laws.
B. Any officer or Board member that fails to uphold his/her office can be removed from the Board of Directors by a majority vote of the remaining Board members.
C. Any officer or Board member who fails to attend three regular monthly meetings in succession can be removed from office by a majority vote of the remaining Board members.
D. In the event of death, resignation, loss of good standing, or removal of a member of the Board of Directors, the remaining members of the Board shall appoint a member in good standing to fill the remaining term of that Board member.
ARTICLE VII – COMMITTEES
ARTICLE VIII – AMENDMENTS
The Board of Directors shall have the power and authority to adopt and amend the by-laws.
If there is a higher request than available tickets, members with the highest number of participation points will have the first option of purchase. In the case of a tie, the member with the most seniority in the club will have the first option to purchase the ticket. In case of a further tie, the member with the most points from the previous year will have the option to purchase the ticket and after that, it goes alphabetically.
If a member receives a ticket, and cannot attend the concert, that ticket MUST be turned back in to the club to be offered to the next person in line on the qualified list, and if no-one else is able to use that ticket, the member is still liable to pay for that ticket.
If a member violates this policy, that member will lose his/her ticket privilege for the following year.
Club tickets can ONLY be used by eligible Parrot Head Club members. It is a violation of PHIP rules to give, or sell a club ticket to anyone other than an eligible member of a Parrot Head Club. Violations of this rule can mean not only the loss of our PHIP charter, but could result in the loss of ticket privileges for all of the Parrot Head clubs in the country.
Board of Directors Elections:
By-Laws revised: January 2005
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